• Job Tracking ID: 512785-585033
    • Job Location: Appleton, WI
    • Job Level: Entry Level (less than 2 years)
    • Level of Education: 2 year degree
    • Job Type: Full-Time/Regular
    • Date Updated: July 28, 2017
    • Years of Experience: Up to 2 Years
    • Starting Date: August 7, 2017
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Job Description:

Job Title: Accounting Assistant


Reports to: Comptroller

Classification: Non-Exempt, Part-time

Salary Grade: H5/H6 ($10-$14/hour)

Job Summary:

The Accounting Assistant is responsible for performing a wide range of financial duties aligning with GAAP.

Essential Duties and Responsibilities:

  1. Perform assigned accounting tasks which may include general journal, accounts payable, cash receipts, payroll or fixed assets.
  2. Responsible for researching, tracking and resolving accounting or documentation problems and discrepancies.
  3. Reconcile assigned accounts on a monthly basis.
  4. Regularly address accounting related questions within and outside the organization.
  5. Assist in preparing for the yearly audit by reconciling accounts, data gathering, completing questionnaires and other activities as assigned.
  6. Provide support to the: annual budgeting process, month end financial reporting, development of United Way applications, finance projections and Standard Operating Procedure development.
  7. Support council functions through promotion of council sponsored activities. Promote the Girl Scout culture of philanthropy by cultivating and building relationships with donors.

Competencies and areas of expertise may include:

  • Interpersonal Relations - establishes rapport with others at all organizational levels; respects others; considers and responds to the needs, feelings, and capabilities of others; establishes and maintains an open dialogue with others; has demonstrated ability to market the Girl Scout value proposition through a variety of communication venues including in person, phone, and online.
  • Self-management and self-assurance - assesses own skills and abilities and identifies areas for improvement; willingly accepts constructive feedback; a self-starter who seeks developmental opportunities; sets and achieves goals; works independently. Has confidence to prepare for conversations and visits with potential members/customers by gathering key information and setting strong objectives to achieve successful outcomes.
  • Customer Responsiveness - seeks and acknowledges the views and ideas from customers (for example, internal and external); identifies, prioritizes, and balances customer issues; takes time to answer questions and explain decisions; follows through on commitments to customers in a timely manner; maintains a commitment to continuous improvement. Demonstrates comfort in presenting the value behind solutions in a way that resonates with what is most important to the members/customers of the organization.
  • Active Listening - ability to skillfully use a variety of questions and other active listening techniques to promote a robust discussion with members/customers and identify needs.
  • Conflict Management - ability to anticipate, prevent, and resolve conflicts while maintaining productive working relationships (for example, with customers, vendors, or coworkers); distinguishes between disruptive conflict and constructive differences; identifies common interests to resolve differences
  • Oral and Written Communication abilities (i.e. In person, verbal, written, and/or phone); expresses ideas and facts in a clear and understandable manner appropriate for the individual or group; listens to and comprehends what others are saying; prepares organized and structured presentations; has demonstrated ability to work with a wide range of sensitive and confidential issues and communicate effectively with a diverse group of girls, volunteers, and staff.
  • Project Management - formulates short- and long-term project goals, objectives, schedules, and priorities in line with council goals; anticipates issues, obstacles, or opportunities that may impact plans or actions; establishes courses of action for accomplishing goals while attending to and incorporating information obtained during day-to-day administrative tasks; identifies outcome measures at beginning of project
  • Technical computer skills in Microsoft Office including Word, Excel, and Outlook, customer relationship management systems, and social networking.
  • Financial Management - knows the procedures, tools, and legal issues associated with the entry and management of financial information.
  • Judgment and Decision-Making - recognizes when immediate action is required and when sufficient information has been obtained to make a decision; supports decisions or recommendations with data and/or reasoning; defines and implements solutions to problems.

Experience and Skills:

  • Two-year degree preferred in accounting/bookkeeping (4-year accounting degree preferred).
  • 1-3 years of experience.
  • Ability to take initiative, to organize and implement a multi-faceted work load with minimum supervision and function well as a member of a team.
  • Excellent skills with word processing, spreadsheets and database management.
  • Ability to prioritize work.
  • Valid driver’s license, good driving record and reliable transportation.
  • The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is required to sit for long periods.

Note: This position is not eligible to be out-based or to work from a service center other than Appleton.


* Girl Scouts of the Northwestern Great Lakes, Inc. requires membership in the Girl Scouts.


When you work for Girl Scouts of the Northwestern Great Lakes, you are given a unique opportunity to use your professional skills toward a worthwhile mission. The satisfaction of knowing that your contributions make a real difference in the lives of girls and their families in your own community brings true workplace enjoyment.

Organizational Culture

Girl Scouts is an organization with a solid history and a growing future. To work with GSNWGL means reaching your full potential in a dynamic and diverse environment. We value flexibility, teamwork, and a strong work ethic. With our large geography, we communicate in person and through phone, computer, and video conference technology.

Diversity & Inclusion

GSNWGL and GSUSA have a policy of inclusion and acceptance, which promotes diversity in all its categories. Diversity has been a core value of the organization since its founding in 1912. Girl Scouts of the USA and GSNWGL value diversity and inclusiveness and do not discriminate or recruit on the basis of race, religion, ethnicity, sexual orientation, socioeconomic status, national origin, or physical, social, emotional, or developmental disability. Girl Scouts provides settings that enable us to serve girls in an emotionally and physically safe environment, allowing them to learn leadership skills and develop the confidence and character to serve as examples to their community.